Almost every small business venture begins with the hope of becoming a big corporation someday. And the only way to get there is by delivering promises without fail. Right from manufacturing to selling high-end products, exceptional services, business owners require managing each and every aspect effectively. Due to which, they often find themselves wearing many hats at one time or another.
There is no surprise in the fact that why small businesses across the globe have started relying on Project Management tools to better manage their businesses, collaborate with employees and keep important projects on track. For those who have no idea about Project Management system, here are some of its most accepted definitions:-
As per Wikipedia, “Project Management is the process and activity of planning, organizing, motivating and controlling resources, procedures, and protocols to achieve specific goals in scientific or daily problems.”
According to Association for Project Management,“ It is the application of processes, methods, knowledge, skills, and experience to achieve the project objectives.“
Based on the above definitions, I understand that the term effective project management entails achieving the goals on time while still sticking to the budget. Now, these systems aren’t meant for large organizations as they cannot go cloud for scalable options and staggered pricing. Coming back to small businesses, for prompt and positive results they require to consider numerous project management practices and figure out which ones are suitable and help in achieving goals better.
Benefits of Effective Project Management
Stay on schedule- Every task has a limited timeline. Good project management ensures completion of tasks involved just to make sure that the project stays on schedule. With the help of several software/charts, one can break down each part into smaller actions, which makes it easy to track them.
Track Expenses- Due to the limitation in financial resources, small businesses always tend to keep an eye on their expenses. With the help of various Project Management methodologies, entrepreneurs are able to keep tabs on the major cost items as well as the estimated costs, purchases and payments. Keep transparency in the practices and one can easily determine whether or not the project is moving in the desired direction.
Better Control- Having controls help to prevent major incongruities in the first place. To set such controls, you can use the most effective milestones such as permitting and licensing. For example, if you want to issue a building permit by a certain date, you need to generate milestones externally.
How to Choose a Project Management Software?
One of the most common feature to look in for a project management software is the ability to communicate with your teammates, data organization, data storage and other stuff like that. Here down below I would like to mention some of the top ranked project management software to watch out for in 2017.
Wrike is very easy to use user interface where one needs to simply enter the details of the project and it will tell you about how much time you will need to finish the project. Moreover, it will also keep on reminding you of your progress via notifications.
The software has so many services integrated which can make any task easier. For example, one can use Google apps, Microsoft excel, Dropbox and many more. However, the software is recommended for small collaborations only.
The most popular project management software of all time has around more than thirteen thousand reviews on Capterra, all with a positive rating of 4.5 out of 5. The designer of Asana is none other than Dustin Moskovitz, co-founder of Facebook and that’s why it is best for real-time interactions.
In addition to this, the software allows users to realize what their goal is and how much time it can take to reach that goal. It also allows setting priorities to all of your tasks. It may quite interest you to know that the software can run the android applications as well. The only con of Asana is that it does not provide you the offline use.
Most of the software development companies have witnessed how businesses are being thoroughly benefited from productivity enhancing functionality. And Freedcamp when it comes to managing a small project in a budget-friendly manner. The best part about the software is that an unlimited number of people, as well as projects, can be introduced. Plus, it also has unlimited storage.
The software even offers business owners tracking of time, templates, and invoicing. You will be quite interested to know that it has its very own IOS application.
The list does not end here, there are many softwares out there. So, try as many as you can. Perhaps, every project management software has a trial version which ultimately gives you an exact idea of the software and its different features!