Best free project management tools – IT PRO

Whether you work specifically on projects or want to make business as usual (BAU) tasks run as smoothly as possible, project management tools are your best friend.

They help you track goal progress and let you easily see where expertise might be lacking and identify parts of your business that aren’t performing as well as they could.

However, if you’re new to this kind of tracking, you may not want to stump up lots of cash before deciding whether you need it or not. That’s where free project management tools can be really useful.

While many better established software businesses may offer limited-term free trials for such tools, a month probably won’t be long enough to see the project through from start to finish. Here we round up the best free project management tools, so you can get to grips with tracking progress without breaking the bank.

Zoho Project Management is definitely one of the best project management tools out there, with features you’d expect to experience on a subscription-based platform. However, one of the big caveats is that although you can have unlimited users in your team, you’ll have to be careful about what you share, because the free version only includes 10MB storage and upgrading to unlimited will set you back $25/month.

Platforms: Android, iOS, web

With its drag and drop card-based interface, Trello is super-easy to use. It also boasts a huge range of integrations with third-party application such as Google Drive, so you can’t really go wrong. Everything is customisable, allowing you to add columns according to the individual project, and colour-coding task cards however you like. You can also easily assign tasks by tagging users on a card and setting deadlines. The more people you invite to your board, the more credits you get, which will allow you to upgrade to gold with higher storage limits for free.

Platforms: Web (mobile and desktop versions available via third parties)

If you only have a small team, Wrike offers its full version for free, which makes it a top choice for businesses just starting out. Like Trello, it integrates with a whole host of third-party apps such as Dropbox, so you can easily link your files with project documents. Collaboration is at the centre of this free project management tool, including a private messaging function, so you can scrap to-and-fro emails and just use Wrike to communicate for everything project-related.

Platforms: Android, iOS, Web

Freedcamp takes a more traditional approach to project management, helping keep all the admin in one place, as well as tracking project progress. The free version is pretty basic, but you can add modules on to help cover your entire business process, including CRM, meaning Freedcamp can scale as your business grows.

Like Trello, it uses a Kanban board-style UI, allowing you to drag and drop tasks as they progress through the project. Task lists are present to keep your teams organised, and it can even create Gantt charts to help you present your progress to stakeholders.

Platforms: iOS, Web

Bitrix24 is more than just a project management tool – it’s a collaboration platform for your business. In each project group, you’ll find all of the files related to that specific project, while all tasks can be assigned or delegated to colleagues at any step of the process, with a Kanban board view option if you prefer.

You can track how much time an employee has spent on each task, with task counters available to keep track. Projects can also be shared online, so clients and those outside the organisation can track progress and contribute too. Bitrix is free for up to 12 users with a storage limit of 5GB, but that’s enough for most small businesses.

Platforms: Android, iOS, Web

Producteev, as the name suggests, seeks to make teams more collaborative and therefore productive, helping businesses make decisions on the spot to guarantee continuity.

You can set priorities for tasks, colour code them and add custom descriptions according to where they fit in your overall plan. You can also include deadlines to ensure they’re completed on time. Each task can comprise subtasks too, with a tick box available for each, so teams can keep track of where they are on a wider task that may comprise several parts.

Every task can be transformed into an email to quickly assign it to someone, and of course, you can upload files via Box, Dropbox or from your device.

Platforms: Android, iOS, Web

Main image credit: Trello

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