If you are a startup, you undoubtedly have big ideas and big goals. You have a full plate, and organization and delegation are key to running a smooth-sailing ship. As remote teams become increasingly popular in the startup community, organization, communication, delegation, and follow-up have become even more important.
You have to keep everyone on the same page, regardless of where they are around the world. Plenty of project management software tools are available, each with its own problem-solving features. With so many to choose from, finding the perfect match for your team can be a daunting task.
To help make the process easier, I have put together a list of my five favorites, each of which offers attractive plug-and-play solutions to meet the demanding needs of startups all over the world.
Trello takes a visual approach to help you realize your ideas. It incorporates what it calls Kanban Boards, allowing you to drag-and-drop tasks and create project-flow leading up to your end goal. This is particularly useful for agencies that do website design and software development.
One of the most functional aspects of Trello is the ability to drag-and-drop anything, including not only what’s on your internal boards, but also pictures and texts from Slack and Google Docs, and components that you need in different stages of your project’s pipeline.
“The simplicity of Trello is what originally attracted me to it,” says Dan Skaggs, founder of One Thing Marketing. “It’s a tool that allows us to manage multiple projects at a time, keeping the entire team on the same page.”
If you need a task management tool to quickly jot down your next big idea, you should take a look at Quire. It allows you to take an initial idea and create an infinite number of tasks and sub-tasks, leading up to the idea’s realization.
Quire features a sleek user interface and an iOS app, giving you the ability to quickly input ideas at any time, regardless of your location or the time of the day. One feature that sets this tool apart is its ability to input ideas using the camera on your mobile device. Meeting notes, whiteboard content, or anything else that is physically in sight can easily be input with a single camera capture.
Smartsheet is a great collaboration tool for those seeking a straightforward, visual way to manage tasks. It’s especially attractive to those who love working in spreadsheets, as it resembles a more advanced version of Excel, designed for teams and collaborative work environments.
For someone familiar with a spreadsheet-like interface, Smartsheet has a small learning curve. It makes monitoring your entire team easy, allowing you to see the big picture in a single glance. It doesn’t have the most advanced user interface, but its functionality is superb, and it provides a familiar landscape to those who have previously run their project management via Excel spreadsheets.
Asana lets you easily track your work, and is a great fit for organizations that already have their work flow down and are just looking for a slick program to manage it with. It’s a more advanced task management tool that is integration-rich, has endless functionality, and is suitable for teams of all sizes.
Asana allows you to quickly switch from list view to either a calendar or board view. This helps you organize your tasks by due date, priority, etc. Asana also allows you to send an email to create new tasks, which is helpful for those on the go. If you receive an email that needs to be addressed, simply forward it to Asana and a new task will automatically be created.
Zoho is an all-in-one solution for teams that want to integrate their CRM with their project management tool. While a new startup might not need all of the features that Zoho offers, it’s a very attractive offering for companies looking to take their team management to the next level.
Being a full-stack cloud operating system of different apps that work seamlessly across web and mobile, Zoho allows you to keep everything — contacts, emails, documents, and projects — in a single place, while keeping track of everyone’s progress in an easy-to-understand dashboard.